Downloaded from https://www.everyspec.com stocks, to ensure that forms ordered are consistent with expected usage, and to ensure accountability of accountable and sensitive forms. (9) Minimize the requirements for paper-based and centrally stocked forms by promoting the use of electronic forms. (10) Review each request for form exceptions, deviations, or overprinting and approve or disapprove. (11) Ensure that each form subject to a congressional act has been coordinated and approved by the proper authority. (Examples of such acts are the Privacy Act of 1974 and the Paperwork Reduction Act of 1980.) (12) Develop a training program for forms management personnel.
(13) Assume responsibility (at the installation level) for the forms management programs of tenant units. e. Self-service copier management. Commanders or designated functional managers will— (1) Establish and maintain agency or command policy and management controls to ensure efficient and effective procurement, operation, and accountability of self-service copiers. (2) Supervise the overall agency or command copier management program to include— (a) Providing advice on copier management policies. (b) Assisting tenant and satellite activities as needed in relocating and justifying self-service copiers and related equipment.
(c) Maintaining a current inventory of all self-service copiers and related equipment to include annual costs and production statistics. f. Publications stockroom management. Commanders or designated functional managers will— (1) Establish, maintain, and operate a publications stockroom as necessary when paper copies are required to support sustaining base and mobilization contingency requirements. (2) Control the storage and issue of classified and accountable publications, including accountable forms, as required by each item’s security classification, this regulation, and AR 380–5.
(3) Provide guidance to units on the operation and management of their publication accounts in accordance with this regulation and DA Pam 25–33. (4) Assist unit commanders in completing needed actions when units are alerted for permanent change of station. (5) Supply blank forms to U.S. Army Reserve (USAR) and Reserve Officers’ Training Corps (ROTC) units located in their geographic areas of responsibility. (6) Conduct a complete inventory of the stockroom each year and account for all classified publications, accountable blank forms, and sensitive forms, ensuring that inventory records are accurate. 1–24.
DA publications manager The DA publications manager is responsible for their external publishing mission, (for example, training and doctrinal, technical and equipment publications, etc.). When designated by the commander or commander of a major subordinate command, the DA publications manager will develop and administer programs for the life-cycle management of the organization’s DA publishing mission. In addition to the DA publishing duties listed in paragraph 1–23, the DA publications manager will— a. Manage the expenditure of DA printing and publications funds. b. Supervise the operational activity responsible for the organization’s external publications mission. c.
Review projects and contracts and identify external publishing tasks. d. Acquire, verify, and maintain databases to catalog and communicate operation and maintenance information. 1–25. Proponent responsibilities for administrative publications The proponent of a DA administrative publication will be the HQDA agency or MACOM official who has primary interest in the subject of the publication. When it is unclear who the proponent for a publication should be, OSA(SAAA-SO) and the OCSA(DACS-DMC) will determine the responsibility for the publication. a.
Only the HQDA agency (OSA, OCSA, and the principal HQDA officials (see fig 3-1) will be the proponent of Army regulations, DA Circulars, DA memorandums, HQDA letters, and DA general orders. b. HQDA elements, their field operation agencies, direct reporting units, and MACOMs may be proponents for 11 AR 25 30 27 March 2006