8. User Data Protection 8-1. Box Security You can set unique passwords for shared boxes and documents on models with boxes. These passwords can prevent information disclosures, losses, and unauthorized tampering. Also box operation can be subject to access control. If shared boxes are not being used, you can also prohibit the use of the shared box function. 8-2. Protecting Your Address Book When batch editing a product’s address book, you can prevent the disclosure of address information and unauthorized manipulation by requiring an administrator password (when an administrator password has been set up).
Also, since address books can be exported as an encrypted file, you can prevent the disclosure of personal information, such as fax numbers and e-mail addresses, when replacing or backing up the product. 8-3. Data Handling Processed by a Product Data of Print, Copy and Scan functions is saved temporally in a product, then it is cleared when a job is finished or the product is turned off. Fax data is cleared when sending or receiving faxes completely. Received faxes can be saved with the back-up function but it can be deleted automatically with setting change (Refer to 7-6). - 21 -