Downloaded from https://www.everyspec.com reproduction control, forms management, and self-service copier management. Functional managers will enforce departmental policies, regulations, and instructions governing these publishing and printing functional areas. (2) Designated functional managers of the U.S. Army Reserve Command (USARC), USARC MSCs, USARC installations, and reserve commands have responsibility for publishing functions. USARC and MSC internal managers have staff responsibility to support the internal USARC and MSC headquarters.
(See glossary for definition of designated functional manager.) (3) Designated functional managers for heads of HQDA agencies and commanders of MACOMs, MSCs, and installations will ensure compliance with the CD–ROM policy contained in this regulation and compliance with all public laws, DOD guidance, and Army guidance (for example, for copyright and licensing). (4) Designated functional managers for heads of HQDA agencies and commanders of MACOMs, MSCs, and installations will validate and approve the proponent’s analysis of the feasibility of producing the CD–ROM and the cost effectiveness of the CD–ROM development effort.
They will also validate the proponent’s certification that the target audience has the hardware and software required to access and retrieve the information distributed by the proponent’s CD–ROM. b. Publications control. Commanders or designated functional managers will— (1) Review and comment on draft manuscripts of DA and command publications when coordination or approval is required. They will review to ensure that the proposed policies and procedures do not conflict with the policies and procedures in their areas of responsibility. (2) Ensure that publications are edited to make them clear, understandable, and readable in accordance with the Army Readability Program.
(3) Ensure coordination is complete before submitting publications for printing or posting on the APD Web site or other authorized official publications Web sites. (4) Maintain an index of all publications for which the agency, command, or activity is the proponent. (5) Conduct a periodic review (at least every 18 months or when a reprint action is initiated, whichever is sooner) of all DA and command publications for which they are responsible for. In conducting this review, commanders or designated functional managers will ensure that— (a) Present editions are adequate. (b) Redundancies, conflicts, and required changes are identified.
(c) Obsolete publications are scheduled for revision or nominated for rescission. (6) Conduct periodic reviews of the publications control program of each organization or activity that reports directly to their agency or command to ensure compliance with established policy and procedures. (7) Provide the Director, APD, ATTN: JDSO–PAP–D, Alexandria, VA 22331–0302, the names of the individuals designated to approve the printing of departmental publications and forms. (8) Ensure timely response to reprint requests from the APD. (9) Administer the agency or command publications and distribution system.
(10) Provide guidance to supported activities on managing publications accounts and preparing initial distribution requirements. (11) Review all requests from supported activities to establish new accounts, classified accounts, and blank forms accounts. (12) Verify publications account addresses (when notified by the APD) and ensure that accounts authorized to receive classified publications are still current. (13) Provide guidance on the preparation of DA Form 12–R (Request for Establishment of a Publications Account) or DA Form 12–99–R (Initial Distribution (ID) Requirement For Publications).
(14) Advise APD of any mission requirements or operational changes that will affect publications support to commands, agencies, or activities. (15) Develop and maintain a publications training program for stockroom and publications account maintenance personnel. (16) Review DA Pam 25–30, and update the information as required. c. Printing and reproduction control. Commanders or designated functional managers will— (1) Supervise the procurement and production activities relating to all internal agency or command printing and reproduction. This supervision will cover tenant and satellite activities.
(2) Develop and establish printing procurement contracts through the appropriate DAPS and/or GPO support office. (3) Ensure that all agency and command requirements for printing and self-service copying equipment and facilities are essential. Act as review authority for all printing, publishing, reproduction, and self-service copying equipment. (4) Review annual funding requirements for printing within their agency or command and coordinate this review 9 AR 25 30 27 March 2006