Downloaded from https://www.everyspec.com c. SASOHI may be conducted with or without prior notice. No-notice inspections will be used when local safety and health personnel determine they will provide a significantly more meaningful assessment of actual operating conditions and practices. However, appropriate representatives of civilian employees and recognized employee organizations will be notified when management receives prior notice of an inspection. d. A representative of the official in charge of a workplace and an authorized representative of civilian employees will be given the opportunity to accompany the inspector during physical inspection of workplaces.
Installation and activity commanders, or their designated representative, may deny the right of accompaniment to any person who, in their judgment, will interfere with the inspection. e. The inspector conducting SASOHI will consult a sampling of personnel on matters affecting their safety and health and offer them the opportunity to identify, confidentially, unsafe or unhealthful working conditions in the work areas. f. When an “imminent danger” situation is discovered, the immediate supervisor and activity head will be notified as soon as possible.
(1) The inspector will provide technical advice to the supervisor on the scene, who will correct the condition or cease operation and withdraw personnel from exposure. (2) If the inspector finds the hazard cannot be immediately eliminated, he or she will notify the installation safety and occupational health official. If this official finds that corrective action is inadequate, he or she will secure approval of the commander or an authorized representative of the commander for measures to be taken to prevent employee exposure to the hazard. (3) Imminent danger hazards from which personnel have been withdrawn as an interim measure will be identified on the forms described in i below.
(4) Commanders may authorize specific safety personnel to temporarily halt operations when imminent danger situations are found. g. Upon completion of a formal inspection, a closing conference will be held with the commander or his or her designated representative, and a notice of unsafe or unhealthful working conditions will be discussed for each RAC 1, 2, or 3 hazard that was not corrected immediately. An appropriate employee representative will be given the opportunity to participate in the closing conference. h. Written reports of violations resulting from SASOHI will be provided to the head of the activity or the commander of the unit inspected.
These reports will cite hazards and safety management deficiencies and will recommend corrective actions. DA Form 4753 (Notice No. of Unsafe or Unhealthful Working Conditions) may be used for this purpose. (See fig 4-1 for a sample form.) RAC 1 and 2 violations that cannot be corrected within 30 calendar days of discovery will be recorded and maintained at the installation on DA Form 4756 (Installation Hazard Abatement Plan). (See fig 4-2 for a sample form and instructions.) Written reports of inspections will be retained on file for 5 years after the deficiencies have been corrected.
Automatic data processing systems may be used to facilitate the recording and documentation of SASOHI and abatement plans provided the requirements of this regulation are met. i. Notices of violations for RAC 1 or 2 hazards detected during SASOHI will be recorded on DA Form 4753 or equivalent. Copies of each notice of unsafe or unhealthful conditions will be given to the appropriate official in charge of the workplace and any participating employee representative. Notices will be posted by the official in charge of the workplace where the condition was discovered.
Where it is not practical to post the notice at or near the hazard, it will be posted in a prominent place where it will be readily observable by all affected personnel. Delivery and posting will take place within 15 days of detection for safety violations and 30 days for health violations. The notices will remain posted for 3 working days or until correction, whichever is later. All posted notices will describe the nature and severity of the violation, the substance of the abatement plan, and interim protective measures. j. All violations of standards detected during SASOHI will be entered on DA Form 4754 (Violation Inventory Log) or equivalent.
(See fig 4-3 for a sample form.) This log will be used to monitor compliance. It will show all violations in order of discovery and prescribe an abatement date and the date for followup on correction of the deficiencies. k. Procedures will be established to follow up on the correction of deficiencies identified during a SASOHI. If corrective action has not been accomplished or it is discovered that interim safety measures are not being enforced, the inspector will inform the installation safety and occupational health official who will determine remedial action, to include notifying the installation or activity commander if appropriate.
For all uncorrected violations, entries on DA Form 4756 will reflect the revised corrective action schedule and appropriate remarks. l. All safety and occupational health inspection procedures will conform to security regulations. 4–2. Department of Labor inspections The procedures below will be followed on DOL inspections of Army workplaces. a. DOL inspections may be in response to a complaint from an Army employee or employee representative; they may be scheduled as part of OSHA’s annual evaluation of agency programs, OSHA target program, or in response to a fatal accident. Procedures for such inspections conform generally to procedures in paragraph 4-4. b.
DOL representatives will be admitted to conduct inspections at selected workplaces in a reasonable manner without delay during normal working hours. 15 AR 385–10 • 29 February 2000