Downloaded from https://www.everyspec.com The following questions should be considered during the final review of the management information requirement. 1. Is the request exempt (data are used in actions that conform to the rules in chap 5)? If yes, cite exemption paragraph in implementing directives. 2. Does the data request require information from other Federal agencies? If information is required, follow procedures in chapter 3. 3. Are data requested from the public (non-Federal agencies, individuals, or corporations)? If so, follow procedures in chapter 4. 4.
Is this a request for data internal to the Army, but requiring responses from outside the command HQ, either from subordinate commands or from collateral commands such as between AMC and FORSCOM? If not, use normal staffing procedures within Command HQs to obtain data. 5. Assure that the requirements below have been met before proceeding to question number 6. a. Does the management information requirement fall within the authority of the requester? b. Are the data needed to carry out the assigned function? c. Will actions using this data improve performance, reduce costs, or prevent waste? d. Do requests for personal data comply with the Privacy Act of 1974 (AR 340–21)? e.
Is the submission date reasonable? 6. Prepare a DA Form 335–R to justify the need for the data. 7. Establish an answer for the following questions to be discussed with the MICO with jurisdiction (para 1–10). a. Can the data be obtained from any other source? b. Will the data elements conform to AR 18–12 series? c. Will the data be required to be transmitted electrically under condition MINIMIZE? d. Will the data need to continue in the case of full mobilization? e. Can sampling be used to reduce the data burden on the responding agencies? f. Does the draft implementing directive follow the format of paragraph 2–5.1? g. Will the data be automated? h.
Is the data source at battalion or company level; if so, a general officer or member of the Senior Executive Service (SES) must approve the initiating agency request. Figure 2-1. Sample checklist for conducting final review. 12 AR 335–15 • 28 October 1986