Downloaded from https://www.everyspec.com Chapter 1 Introduction d. Management Information Control Officers (MICOs). Within their jurisdiction, MICOs will— (1) Advise the agency head or commander on the essentiality of proposed, revised, and amended management information require- ments and their conformity with governing policy. (2) Promote standard information collection methods and the use of DA standard data elements and codes in management information requirements. (3) Interpret rules in this and related publications.
(4) Apply the Management Information Control System set forth in chapter 2, section II, and chapter 6 of this AR and in the AR 18 and TB 18 series that pertain to automatic data processing (ADP) products. Have the data processing activity (DPA) maintain the central file and register for each controlled ADP product. (A copy of the register will be provided the MICO at least quarterly.) (5) Approve or disapprove management information requirements initiated by their agencies and prepared wholly by elements within their agencies. (6) Reduce data collection burden by decreasing the frequency and amount of data requested when possible.
(7) Provide guidance within the agency or command on manage- ment information control policies. (8) Insure DA Form 335–R (Application for Approval of Man- agement Information Requirement) is completed for each nonex- empt request initiated by their agency. DA Form 335–R will be locally reproduced on 8 1 2 by 11 inch paper. A copy of the form for local reproduction is located at the back of this regulation. (9) Advise on the availability of data and the most efficient method to collect and compile the data. (10) Determine whether information requirements are controlla- ble.
Make the final decision when a question is raised as to whether a requirement over which they have jurisdiction is exempt. The HQDA MICO has jurisdictional control over Army-wide and multi- command management information requirements. (11) Approve or disapprove the citation of exemptions listed in paragraph 5–2. (Ensure that the proper exemption is cited if the information requirement is exempt. Para 5–2 explains what items are exempt.) (12) Assign, extend, revise, or rescind RCSs for Army-initiated information requirements within the MICO’s jurisdiction.
(13) Manage periodic reviews of controlled management infor- mation requirements and ADP products, insuring that each require- ment and product is reviewed at least every 3 years. (14) Approve (for preparation within the agency) only require- ments with valid RCSs or exemptions. (15) Ensure that any violations of this regulation are reported to the initiating agencies. (Send an information copy of this notice to all addresses on initial directive and to each MICO in chain of command.) (16) Maintain a list of recurring information requirements for which the agency or command is the proponent or preparing agency.
(Forward a copy of the list, published at least yearly, to the MICO at the next higher level of command and to the preparing agencies involved. The list will be in a format similar to AR 335–11.) (17) Maintain the organization’s Management Information Con- trol System files in accordance with AR 340–18 series, The Army Functional Files System (TAFFS). (a) Information requirements controlled by the organization.
For these requirements MICOs will include the most recent copy of DA Form 335–R, DA Form 1086–R (Periodic Review of Management Information Requirements—Preparing Agency Comments and Rec- ommendations), statements of exemptions granted under paragraph 5–2, and all requirement directives. DA Form 1086–R will be lo- cally reproduced on 8 1 2 by 11 inch paper. A copy of the form for local reproduction is located at the back of this regulation. (b) Information requirements prepared within the organization b u t i n i t i a t e d o u t s i d e t h e o r g a n i z a t i o n .
F o r t h e s e r e q u i r e m e n t s MICOs will include copies of completed DA Forms 1086–R, corre- spondence initiated within the preparing agency concerning the spe- cific data requests, and requirement implementing directives. (18) Provide guidance to the MICO within their commands or 1–1. Purpose This regulation prescribes responsibilities, policies, and procedures for the Army-wide Management Information Control System. 1–2. Applicability (Moved to title page.) 1–3. Statutory authority a. Public Law 831, 77th Congress, Federal Reports Act. b. Public Law 96–511, 96th Congress, Paperwork Reduction Act of 1980. 1–4. Regulatory authority a.
FIRMR Chapter 201, Federal Information Resources Manage- ment Regulation, 1 May 1984. b. Title 5, Code of Federal Regulations, Section 1320. c. DOD Directive 7750.5, Management and Control of Informa- tion Requirements, 7 August 1986. 1–5. References Required and related references are listed in appendix A. 1–6. Explanation of terms An explanation of abbreviations and terms is found in the glossary. 1–7. Responsibilities a. Assistant Chief of Staff for Information Management (ACSIM). ACSIM is responsible for the Army Management Information Con- trol System.
Specifically, ACSIM will— (1) Establish policy, procedures, and standards for the operation of the Management Information Control System. ( 2 ) I n t e r p r e t m a n a g e m e n t i n f o r m a t i o n c o n t r o l r e g u l a t i o n s a n d procedures. (3) Provide guidance for information control operations. (4) Conduct a coordinated program to control the development of management information requirements. (5) Represent DA in all matters relating to control of manage- ment information requirements. (6) Promote efficiency and economy in developing management information requirements and serve as the focal point in this matter.
(7) Withhold approval on any management information require- ment if the suitability, coordination, essentiality, or costs have not or cannot be determined. (8) Inspect management information control methods and direct corrective actions as needed. b. Heads of HQDA agencies, major Army commands, subordi- nate commands, installations, and activities. These heads will— (1) Manage and supervise the Management Information Control System within their jurisdiction. (2) Appoint a Management Information Control Officer (MICO). Report the name, office, and phone number of the MICO to the next higher level of command and furnish changes when they are made.
(3) When required, designate Management Information Control Liaison Officers (MILCOs) to coordinate management information control matters with the MICO. (4) Insure compliance with and enforcement of department poli- cies and rules governing management information requirements and data products within their organization, including subordinate agen- cies and commands. (5) Provide additional staffing and support as needed for the Army Management Information Control System. c . R e s e r v e C o m p o n e n t e q u i v a l e n t h e a d q u a r t e r s c o m m a n d e r s .
These commanders will administer the Management Information Control System based on this regulation; however, recurring re- quests for management data initiated by these headquarters must be approved at US Army Reserve Command (ARCOM)/US Army Re- serve General Officer Command (GOCOM)/State Adjutant General (AG) level. 1 AR 335–15 • 28 October 1986