Downloaded from https://www.everyspec.com Paperwork Reduction Act 44 U.S.C. 3501–3520; P.L. 99–145; Title 5, Code of Federal Regulations, Section 1320 and DOD Directive 7750.5. . The Paperwork Reduction Act of 1980 requires OMB approval of these requests levied on the public by Federal agencies. b. Army agencies requesting data from the public (10 or more persons, contractors, or non-Federal agencies) must receive OMB approval. At the earliest time possible, agencies will discuss new or revised data requirements with the HQDA MICO, for coordination with OASD (Comptroller) and OMB. original of Executive Order 12036, issued January 24, 1978, or successor orders. g.
Information requested outside the United States and its territo- ries from foreign nationals, non-US agencies, or businesses. h. U.S. Government employees providing job related information. However, OMB has in special cases revoked this exemption. i. Surveys of Active duty family members and retired members of the Armed Forces. 4–8. Requests for approval a. Initiators. Army proponents or Army-sponsored data collectors will initiate requests for approval. b. Forms. Initiators will obtain forms through normal publication supply channels. (1) SF 83 (Request for OMB Review). SF 83 is the transmittal document to be used for all new or revised data requests from the public.
(2) SF 83A (Instruction for Requesting OMB Approval under the Federal Reports Act as Amended). c. Frequency. The frequency of the request for approval is as needed. d. Number of copies. One. e. Routing. The data collection proposal will be forwarded from agency MICLO/MICO to HQDA MICO, (DAIM–ADI–M), WASH DC 20310–0700 (for transmittal to OASD (Comptroller)), then to OMB. 4–2. Categories of data requests Data requests from the public are those levied on— a. Individuals, non-Federal agencies, or business (excluding Ac- quisition Management System (AMS) contractors). b. AMS contractors who provide goods and services with accom- panying data requirements. 4–3.
Information Collection Budget (ICB) a. A Senior Army official designated according to an OMB di- rective will submit an annual ICB, which will protect the manage- ment information needs from the public by DA for the next fiscal year. The number of hours required by public respondents to pre- pare Army data collection requests will be limited by a ceiling assigned by OMB. b. The HQDA MICO will inform agencies proposing a new or revised data collection from the public if their proposal is within the current assigned ceiling. c.
Data collection requests proposed after submission of the ICB that exceed the ceiling will be disapproved unless the Secretary of Defense (SECDEF) certifies to an emergency need for the data. 4–9. Procedures a. Form submission. (1) Request clearance on SF 83. Submit supporting statement and other items required by SF 83A. (2) Submit requests for extensions or revised data collection re- quests at least 90 days before the proposed effective date. Submit requests for new OMB approvals at least 120 days before the end of fiscal year for consideration in projected ICB. Early submissions are recommended. b. Requests for approval of revised data collection requests.
Any revision or change to a data request needs approval from OMB. Such revisions include— (1) Changes in the kind or amount of data requested. (2) Changes in the type of respondents or the survey coverage. (3) Increases in the timing or frequency of data submission. (4) Changes in the sample design or collection method. (5) Changes in the purpose for which the data are collected. 4–4. Information Collection Allowance (RCS CSIM–14) Upon request by HQDA MICO, functional agency officials will provide annual updates on each approved public data collection request. This information requirement is assigned the report number RCS CSIM–14. It will conform to guidance published annually by OMB. 4–5.
Sponsoring collection of data When an agency sponsors a data request from the public wherein contractors, grantees, or other persons are the collectors of informa- tion, it will insure that— a. Data are collected to comply with this chapter. b. Submitted proposal is complete. c. Data collection does not begin without OMB approval. 4–6. Consideration of utility and burden Each agency must insure the results of the data request justify the burdens placed on respondents. Agencies will consider— a. The limited clerical, financial, management, and/or statistical staffs of small businesses and other organizations. b. The number of respondents. c.
Frequency and difficulty of collection, and number of data items. d. Whether all items of data to be furnished or recorded are essential to the central purpose of the plan, report, or information system. 4–10. Evidence of approval a. Information collections requested from nine or fewer respond- ents, and not otherwise exempt, will contain the following state- ment: This data request is to nine or fewer respondents: therefore, OMB approval under section 3507, title 44, United States Code is not required. b.
Each form, questionnaire, manual, or other implementing di- rective requesting data from 10 or more members of the public, and not otherwise exempt from control, will display a current OMB approval number in the upper right-hand corner of the first page. If an agency does not display a valid OMB control number or a statement that the data request is to nine or fewer persons, no person will be subject to any penalty for failure to maintain information for, or provide information to that agency. In addition, a respondent will be considered to have satisfied the condition for which the informa- tion was intended and cannot be denied a benefit. c.
The HQDA MICO will transmit OMB approval numbers and expiration dates to proponent agencies. These agencies will correct forms and directives and indicate the current OMB approval num- ber. The proponent agency will provide, to HQDA MICO, one copy of the final data collection request or reporting requirement, with accompanying transmittal letter and instructions. 4–7. Exemptions Data collection requests from the public listed below are exempt from approval. a. Information collected from nine or fewer public respondents. b. Affidavits, oaths, certifications, notices of change of address, and forms used as receipts for articles or services. c.
Collection of data for identification or classification in connec- tion with laboratory research and clinical investigations. d. Proceedings resulting from judicial and quasijudicial actions, such as those before hearing examiners or judges. e. Requests exempted by the OMB clearance officer that do not call for data of extensive volume or importance. f. Intelligence collection activities as defined in section 4–206 on 4–11. Termination of approval and use No OMB approved data request will be used after its expiration date. Extensions must be resubmitted (in the same way as new 6 AR 335–15 • 28 October 1986