Downloaded from https://www.everyspec.com jurisdictional control as shown in paragraph 1–10. (Figure 11 has been moved to paragraph 110.) Coordinate with other MICOs to insure better control and more standard methods. (19) Not comply with the data request if a condition described in paragraph h (2) occurs, but will decide if a violation exists and, if so, notify the requester. While awaiting reply, the MICO will— (a) Determine if the urgency, the nature of the data requested, and the source of the request requires action be taken pending clarification of the violation.
(b) Notify the initiating agency, identify the directives involved, and provide other relevant details for that agency to take corrective action. Request any extension of due date that may be necessary if the directive is later authorized. (c) Submit an information copy of communications to the MICO having jurisdiction and the MICO of any intermediate commands in the initiating channel. e. Management Information Control Liaison Officers (MICLOs) will— (1) Coordinate information control matters within principal staff agencies, to include the use of DA standard elements and codes specified in the AR 18–12 series.
(2) Assist in reviews of ADP products for which an agency is the system proponent. f . I n i t i a t i n g a g e n c y h e a d s o r c o m m a n d e r s . I n i t i a t i n g a g e n c y heads or commanders will— ( 1 ) J u s t i f y n e e d e d i n f o r m a t i o n r e q u i r e m e n t s , u s i n g D A F o r m 335–R. (2) Properly cite RCSs or exemptions (app C or chap 5). (3) As needed, change directives and forms to— (a) Improve information requirements. (b) Change the frequency, submission date, or workload, to meet the abilities of the preparing offices. ( 4 ) S e n d o u t n e e d e d c l a r i f i c a t i o n s o r i n t e r p r e t a t i o n s o f instructions.
(5) Ensure that current data about each requirement are available. Evaluate resulting impact of data calculation, processing, overtime, and operating cost. (These data may be obtained through special studies, frequent contact with preparers and users, or from the re- sults of reviews of related information requirements.) (6) Correct any violations of information control rules. (7) Rescind a management information requirement when it is no longer essential. g. Monitoring agency heads or commanders.
Monitoring agency heads or commanders that handle Army actions on non-Army man- agement information requirements will— (1) Insure that requirements are implemented within the Army to the greatest advantage and convenience to the Army. (2) Request the non-Army agency to cancel, change, or explain t h e i n f o r m a t i o n r e q u i r e m e n t i f i t i s c o n s i d e r e d i m p r o p e r o r burdensome. (3) Be the initiating agency if implementing directives or suppor- ting requests are needed within the Army to comply with the non- Army information requirement.
(4) Immediately change or rescind an Army implementing direc- tive when the non-Army agency does the same for their information requirement. (5) Prepare a DA Form 335–R and submit through the agency MICLO to HQDA MICO. h. Preparing agency heads or commanders. Upon receipt of a new or revised management information requirement, the agency head or commander, in coordination with agency MICLO/MICO, will determine whether the request is controllable or exempt. (1) Requests that have been approved and assigned a control symbol in accordance with this regulation.
For these requests pre- paring agency heads or commanders will— (a) Ensure prompt responses to controlled management informa- tion requirements. Pay particular attention to the timeliness, ac- curacy, and completeness of the data submitted, in full compliance with approved directives. (b) Call to the attention of the initiating agency any request that duplicates or overlaps another controlled or exempt request. ( c ) O b t a i n c l a r i f i c a t i o n o r i n t e r p r e t a t i o n o f i n s t r u c t i o n s w h e n necessary. (d) Point out problems of data availability, submission dates, definition, and other problems of preparation.
(e) Make recommendations and suggestions on preparation of the data. (f) Use existing data elements or the interim and standard data elements published in the AR 18–12 series when preparing data to meet user requirements. (2) Unauthorized data collection requests. (a) Army agency initiated data request. For these requests the preparing agency head or commander, in coordination with the MICLO/MICO, will notify the initiating agency that the request will not be complied with when— 1. The request is considered controllable and the directive does not cite an RCS. 2. The request cites an exemption that does not apply. 3.
A request to resume preparation is received and cites an RCS that has been rescinded. 4. The request cites a questionable exemption or symbol. 5. A request for an exempt or controlled data collection appears to duplicate or overlap another collection request or appears to be in conflict with the objectives of the management information control system. 6. Repeated requests are received for one-time data collections that appear to overlap each other or indicate a need for recurring data request. 7. There is any apparent noncompliance with this regulation. ( b ) N o n - A r m y i n i t i a t e d d a t a r e q u e s t .
M I C O s w i l l a d v i s e preparers on courses of action if a request from a non-Army agency is received that violates this regulation. i. Publishing or communications agency heads or commanders. (1) Organizations or agency heads or commanders engaged in preparing, editing, or approving copy for publication or engaged in the authentication or issuance of correspondence. These heads and commanders will— (a) Determine whether directives with information requirements have been approved by the MICO (DA Form 260 (Request for Printing of a Publication), part IV). (b) Insure that no unauthorized information requirements are pub- lished or distributed.
(c) Insure that authorized directives include citations required by paragraph 1–9 c. (2) Army organization heads or commanders engaged in forms design and control. These heads or commanders will— (a) Review each form requesting management data. (b) Insure that the proper RCS appears in the upper right corner of each management data submission form. (On multipage forms, the RCS may be affixed on the cover or first page only.) (c) Insure the use of standard data element names and data items or codes from AR 18–12–1 through AR 18–12–10 for information requested on the form. 1–8. Objectives The objectives of the Management Information Control System are to insure that— a.
Only mission essential management data are requested. b. Directives that require management data— (1) Are complete, clear, and brief. ( 2 ) C o m p l y w i t h s t a n d a r d f o r m s , t e r m s , d a t a e l e m e n t s , a n d source records. (3) Provide simple, orderly, and flexible procedures and systems that can respond to mobilization quickly. c. Advanced information technology is used when cost effective. 1–9. Policy a. Army requests for the collection of management data not ex- empted under chapter 5 of this regulation will be controlled and kept up to date. They will be— 2 AR 335–15 • 28 October 1986