Downloaded from https://www.everyspec.com requests) for OMB approval. If OMB withdraws its approval, the collection request will be discontinued. instructions, personal histories, patient transfers or disposition no- tices, evacuee reports, laboratory diagnostic tests, immunization re- cords, findings of a medical board, birth or death certificates, and notices to State and local agencies of communicable diseases. (9) Requirement actions for research and development and pro- duction of material systems items and associated actions. (10) Control of the transmission of documents to insure their intact condition. c.
Requests for simple facts such as the— (1) Ability or inability to comply with a directive. (2) Change of an address. (3) Occurrence of an event. (4) Existence of a disaster, emergency, alarm, warning, alert, or security compromise. (5) Violation of a law, regulation, or procedure. (This exemption does not apply if extensive compilation or research over and above normal operations (see the glossary) is required to provide the infor- mation, nor does it apply to notices required to be submitted on a periodic basis.) d.
Publications such as catalogs, manuals, pamphlets, technical bulletins, regulations, office and telephone directories, public infor- mation releases, news, letters, and magazines. e. Requests for management data that relate to— (1) General Accounting Office (GAO) or Army Audit Agency (AAA) findings and recommendations or responses to such findings and recommendations. (2) Intelligence matters submitted to an intelligence agency. (3) Inspector General (IG) reports of inspection, investigation, inquiry, or survey, and the complaints or requests for assistance submitted to the IG.
(4) Legal proceedings that are necessary to justify or substantiate a charge, complaint, claim, or violation of a law or regulation. This will include minutes of formally constituted boards or committees required to conduct such proceedings. (5) Trip reports required by authorizing organizations. (6) Technical and training inspections and the status of resulting actions. (7) After action reports and findings of duly appointed boards, task forces, study groups, or survey teams. (8) Engineering, service, or troop test reports prepared by the using or developing agency. f. Corrections or explanations concerning inaccurate or missing information in an existing information system.
(This exemption does not apply if extensive compilation or research over and above nor- mal operations is required to supply or justify the corrections or explanations, nor does it apply to requests for resubmission in whole or in part because of inadequate or revised instructions.) g. Recommendations or evaluations as to existing or proposed p l a n s , p o l i c i e s , p r o c e d u r e s , o r g a n i z a t i o n s , m i s s i o n s , p u b l i c a t i o n s , agencies, or courses of action, including comments or concurrences that are part of the routine clearance of proposed actions or publica- tions.
(This exemption does not apply if extensive compilation or research over and above normal operations is required, not does it apply to recommendations or evaluations required to be submitted on a periodic basis.) h. Requests for nominations of— (1) Personnel for appointment to or designation for schools or training courses, committees or boards, teams or contests, honors or awards, specific positions, promotions and training, or active duty. (2) A product, material, service, activity, or organization for a contest, honor, or award. i. Operational documents, other than those previously identified, that flow as part of a routine procedure on a periodic or “ as required” basis. j.
A one-time management information requirement that is pre- pared by not more than one agency and that does not require extensive compilation or research over and above normal operations. “ One agency” refers to the agency preparing and transmitting the data. For example, a data request prepared by a single installation but transmitted to the requester through several intermediate agen- cies is considered as being prepared by “ one agency.” Chapter 5 Exempt Management Information Requirements 5–1. General policy Requests of the types listed in paragraph 5–2 are exempt from management information control.
Exemptions will be cited only a f t e r a p p r o v a l o f t h e M I C O w i t h c o n t r o l l i n g j u r i s d i c t i o n ( p a r a 1–10). Exempt data collection requests will be identified by a cita- tion similar to the following: RCS exempt: AR 335–15, paragraph 5–2 a (4). The citation will be placed immediately after the request for data. 5–2. Exemptions The types of management information requirements and documents below are exempt. (To fully qualify, those requests exempt under a and b below must be used in day-to-day operational activities and further conform to the rules in para 5–3 and 5–4.) a. Requests for— (1) Assignment order.
(2) Disposition, mailing, or shipping instructions. (3) Travel authorizations. (4) Grant or loan authorizations. (5) Data collection approvals. (6) Resource authorizations (funds, personnel, equipment, sup- plies, and services). (7) Corrective actions (for example, extension of a deadline or elimination of hazardous condition). b.
Documents that accomplish— ( 1 ) F i s c a l , a c c o u n t i n g , o r d i s b u r s i n g t r a n s a c t i o n s t o i n c l u d e vouchers, invoices, block tickets, bills, sales slips, credit slips, re- c e i p t s , s t o p p a y m e n t f o r m s , t i m e s h e e t s , p a y r o l l s , s t a t e m e n t s o f charges, separate ration requests, and tax returns.
(2) Procurement, supply, or property accountability actions to include invitations to bid, requests for proposal, bid specifications, r e q u i s i t i o n s a n d p u r c h a s e o r d e r s , g u a r a n t e e s a n d s u r e t y b o n d s , c l a i m s , r e c e i p t s , r a t i o n r e q u e s t s , i s s u e s l i p s , s h i p p i n g d r o p p a g e reports, reports of survey, receiving reports, inspection documents, laboratory diagnoses and test results, and procurement and mainte- nance reports.
( 3 ) T r a n s p o r t a t i o n a c t i o n s i n v o l v i n g i n d i v i d u a l s h i p m e n t s o r movements to include bills of lading, manifests, passenger lists, traffic diversions, reconsignment documents, traffic releases, notices of actual or scheduled arrivals or departures, transit time data sheets, and road clearance requests. (4) Personnel actions relating to and prepared by a person to include applications for employment or admission, job descriptions, oaths of office, classification or qualification documents, aptitude or proficiency tests, security clearance documents, directory or locator cards, signature cards, and notices of change of address.
( 5 ) I n d i v i d u a l p e r s o n n e l a c t i o n s p r e p a r e d b y a n o r g a n i z a t i o n . T h e s e i n c l u d e d o c u m e n t s s u c h a s a p p o i n t m e n t d o c u m e n t s , e f f i - ciency or performance evaluations, aptitude or proficiency reports, installation clearances, notices of change of employment or assign- ment, individual flight records, and notices of casualty status, in- cluding notices of death, missing, serious illness, or wounded in action. (6) Legal actions such as an agreements, leases, permits, claims, licenses, contracts, lien affidavits, charge sheets, depositions, testi- monies, or records of trial proceedings.
(7) School or training program administrative actions such as programs of instruction, courses or class schedules, academic report cards, and requests, for, or notices of, quota. (8) Medical, dental, and veterinary administrative actions relating to an individual patient. These include documents such as requests for hospital designation, interhospital transfers, patient disposition 7 AR 335–15 • 28 October 1986