Downloaded from https://www.everyspec.com (c) Appraise impact on planned and existing systems. (d) Determine benefits to be derived. (2) Analysis to— (a) Decide what information is needed. ( b ) D e t e r m i n e w h a t d a t a a r e r e q u i r e d t o o b t a i n n e e d e d information. (c) Certify a valid need. (d) Select data sources and media. (e) Develop products. (3) System design to— (a) Decide how to process the data. (b) Construct input and output forms. (c) Decide on data file requirements and formats. (d) Complete system documentation. (e) Get approval of the management information requirement. (4) System installation— (a) Write directives and instructions.
(b) Program support software for ADP systems. (c) Acquire and install new equipment, as required. (d) Test system procedures and products. (e) Train users. b. Include developmental costs on DA Form 335–R and DA Form 4560–R. such costs are not obtainable, a factor of 25 percent of the direct costs will be added. B–5. Costs to exclude a. Developmental costs. Costs incurred in initiating a manage- ment information requirement or ADP product should not be in- cluded in estimates made for reviews on DA Form 1086–R and DA Form 4503–R. b. Unrelated operational costs. These costs include operations that would continue if the request or ADP product were not pro- duced.
For example, costs related to preparing the payroll as costs for a by-product of the payroll system will not be included. c. Supporting data collection costs. If an information product uses data from another data collection, the cost of the supporting data collection as part of the cost of the basic product will not be included. B–6. Cost ranges In making cost estimates, it may be necessary to use general cost ranges. Enter these ranges in the correct block(s) of DA Form 335–R, DA Form 4560–R, DA Form 1086–R, or DA Form 4503–R: a. Less than $1,000. b. $1,000 to $5,000. c. $5,000 to $10,000. d. $10,000 to $50,000. e. $50,000 to $100,000. f. $100,000 to $250,000. g. $250,000 to $500,000. h.
$500,000 to $750,000. i. $750,000 to $1,000,000. If over $1,000,000 round to the nearest .25 million dollars. B–3. Operational costs On-going costs to prepare and transmit products will be included. Operational costs will be estimated when the management informa- tion requirement is proposed or changed and updated periodically after implementation. Actual costs for periodic reviews will be used. Operational costs cover the expense to— a. Collect data. Include cost to— (1) Record source data. (2) Control the accuracy of source data. (3) Store for future use. b. Process data. Include cost to— (1) Receive, control, and edit source documents at the processing unit.
( 2 ) S u m m a r i z e s o u r c e d a t a a n d c o n v e r t i t t o f o r m a t f o r processing. (3) Update the data base file. (4) Extract and compile data for desired transmission media or format. (5) Develop narrative and graphic outputs. (6) Produce final product(s) for transmission. c. Transmit product (include the cost to reproduce and distribute completed information products). Appendix C Requirement Control Symbol (RCS) Assignment C–1. Approval authority Approval by the controlling MICO with jurisdiction (see para 1–10) is required for each— a . N e w a n d r e v i s e d c o n t r o l l a b l e m a n a g e m e n t i n f o r m a t i o n requirement. b.
New exempt management information requirement. c. Rescission or reactivation of a controlled request. d. Local implementation of data requests initiated by external agencies. C–2. Assignment of control symbols a. Initial assignment. A new RCS will be assigned to each sepa- rate, controllable management information requirement. Data collec- t i o n s r e q u i r e d b y a c o m p l e x i n f o r m a t i o n p r o p o s a l ( i . e . , o n e involving various subjects, data forms, periods covered, submission dates, or processing instructions) will be treated separately and as- signed separate RCSs. b. Revision.
A revision suffix (para C–5) will be assigned to the previously assigned RCS for a major revision or expansion of a controlled management information requirement. Major changes in- clude the addition of new data elements, an increase in frequency, or adding respondent agencies which results in an increased work- load of over 10 percent. For minor revisions and deletions of data elements, continue to use the original RCS without a revision suffix. Assign a new RCS to a consolidation of management information requirements that were previously assigned separate RCSs unless the characteristics of one request are strongly preserved. In that case, assign a revision suffix to its symbol. c.
Rescission, reuse, or transfer of symbols. Except as indicated in d below, once an RCS has been assigned, do not transfer it to another data request. Do not use an RCS after rescission. d. Supporting management information requirements. The same RCS will be assigned to supporting requests that collect data for B–4. Resource costs The cost of resources used in the activities listed in paragraph B–2 and B–3 will be estimated. These costs include— a. Direct personnel. Salary costs and direct benefits such as re- tirement, insurance, and sick and annual leave prorated to the man- hours associated with the information requirement or product will be included.
(1) Estimate civilian salaries using average grade level, step 3. (2) Calculated military salary costs using AR 37–108, chapter 17, and AR 11–28. b. ADP. ADP equipment and software costs will be prorated. Rental and maintenance will be included. The DPA uses a cost per hour rate. The cost of an ADP product can be computed by multi- p l y i n g t h e h o u r r a t e c o s t b y t h e h o u r s n e e d e d t o p r o d u c e t h e product. c. Direct material. The cost of supplies used to produce data will be included. d. Other direct cost. Other direct costs such as non-ADP equip- ment will be included. e. Indirect or overhead.
Estimated cost of facilities, supervision, and administrative support will be included. In those cases in which 14 AR 335–15 • 28 October 1986