4 Commissioning a study 4.1 Introduction Responsible Authorities have commissioned and managed flood studies successfully over a number of years. The guidance in this chapter does not aim to replace Responsible Authority expertise or procurement and project management procedures, however it highlights some factors which Responsible Authorities should consider in commissioning a study to ensure: Flood modelling is at a consistently high standard across Scotland Data from flood studies can be shared with other Responsible Authorities SEPA has sight of timescales and project milestones, so it can provide timely input if required.
Key points for Responsible Authorities SEPA may be able to assist with reviewing SoRs. Ask contractors to provide evidence of quality control. The I ntellectual Property Rights (IPR) for any data collected explicitly for the project or generated by the project should be held by the Responsible Authority. 4.2 Statement of Requirements (SoR) A SoR for the study area should be developed following the scoping exercise set out in Chapter 3. A template SoR suitable for a range of flood studies at different scales and levels of detail is available and further details are given in Appendix A.
Responsible Authorities may use this template where they consider it appropriate for their study; use of template should produce modelling and mapping outputs which meet the requirements for inclusion in the national hazard maps. Developing an appropriate SoR is one of the most important parts of any modelling study and, where required, SEPA may be able to assist with their review. 4.3 Quality Control The contractor should provide evidence of how they will carry out quality control and quality assurance through the project, including setting out internal review procedures for modelling and hydrology. Evidence of quality control should be included as one of the deliverables within the SoR.
Further detail on this is given in Chapter 14. 4.4 Resources The project must be adequately resourced from both the contactor and Responsible Authority sides. The contractor should demonstrate that sufficient staff are available with the correct level of experience to deliver the project in their tender. This should include identification of an internal reviewer with sufficient experience who is not directly involved in the project. Contractors should also be able to demonstrate that they have sufficient computational resources and software available to deliver the project.
The Responsible Authority should ensure that appropriate staff will be available at key points in the project to enable timeous supply of data and information, and so that outputs can be reviewed within the stated timescale. Flood Modelling Guidance for Responsible Authorities v1.1 22