Downloaded from https://www.everyspec.com with resource managers. These requirements must include funds to procure printing requirements through DAPS contract sources. Ensure management controls include procedures for reconciling billing invoices for printing services. (5) Initiate the printing resource initiative for the requirements statement. (6) Provide planning guidance for preparing printing estimates and controlling printing funds. (7) Act as a review authority for work to be produced in field printing and reproduction facilities or requisitioned through DAPS.
(8) Assist subordinate, tenant, and satellite activities in the development and preparation of— (a) Specifications for in-house and commercial procurement. (b) Justifications for printing and reproduction equipment. (9) Conduct periodic inspections and assistance visits to Army controlled field printing and reproduction facilities to ensure compliance with established policy and procedures. (10) Recommend the establishment, relocation, consolidation, or disestablishment of field printing and reproduction facilities when justified and process requests for acquiring and disposing of all printing, reproduction, and related equipment.
(11) Maintain cost and production data on reproduction equipment and review, program, and budget for equipment requirements. (12) Review printing and reproduction reports before submission to the next higher level, ensuring that the data are accurate and complete. (13) Prepare an annual printing budget. (14) Minimize cost of printing by providing a technical review of printing requests -to ensure that only the minimal number of copies are produced and the least expensive materials, construction, and production processes are used to achieve the intended purpose of the product. d. Forms management.
Commanders or designated functional managers will manage and operate their agency or command forms management programs. They will— (1) Review, in conjunction with their publications review, the forms for which their agency or command is responsible for, or when a reprint action is initiated to make sure the forms are essential and current. (2) Manage the maintenance of forms functional and numerical files or electronic form databases. (3) Analyze all new and revised forms submitted for approval to ensure that they are essential and that each request is fully justified.
(4) Ensure that each form that is required for use by two or more organizational elements of an installation or activity is prescribed in an Army publication. (5) Ensure that higher echelon forms are used as much as possible in lieu of creating local forms. (6) Maintain an inventory and index of forms, including accountable and sensitive forms; issue and update annually the inventory and index. (7) Reduce the number of forms in use by— (a) Eliminating nonessential or duplicate forms. (b) Combining similar or related forms, especially when one higher echelon form can replace two or more lower echelon forms. (c) Utilizing web based forms where practical.
(8) Maintain records on the use of forms, including accountable and sensitive forms, to avoid procuring excessive 10 AR 25 30 27 March 2006