Downloaded from https://www.everyspec.com b. Actual experience in preparing and using the data will be used as the basis for the review, to include— (1) Analyses done and actions taken on the reported data at all levels. (2) Comparing present use with the plans presented when the collection request or ADP product was started or last reviewed. (3) Appraising the effect of changes in organizations, missions, policies, and programs on— (a) Need for the data. (b) Data preparation and recordkeeping agencies. (4) Analyzing the preparing or using agency comments to im- prove information requirements and ADP products or to reduce workload. c.
MICOs and system proponents will use statistical sampling methods in data collection and standard ADP systems product re- views . d. Initiating or monitoring agencies must prove that the need for the data still exists. The system proponent or MICO with jurisdic- tion will assess each response. e. A management information requirement initiated by an agency outside the Army will be subject to the same type of evaluation to the extent permitted by relations with that agency. f. Unless the essentiality of an Army-initiated information re- quirement is affirmed and the resulting cost and workload fully justified, the requirement will be rescinded. b. Major automated system product reviews.
The system propo- nent will prepare and dispatch annual schedules to selected prepar- ing or using command or installations not later than 60 calendar days before each fiscal year. c. Local unique ADP system product reviews. Functional propo- nents, monitored by MICO/MICLOs with jurisdiction, will prepare and dispatch, an annual schedule to servicing DPAs not later than 60 calendar days before each fiscal year. 6–9. Procedures a.
HQDA MICO, MICOs with control jurisdiction in MACOMs and independent agencies, and major automated system proponents will— (1) Schedule Army-initiated information requirements and ADP products that are similar in content, or otherwise related, for reviews in the same time period. (2) Arrange schedules to provide an even workload each month and to facilitate simultaneous review of related internal information requirements and ADP products. ( 3 ) S c h e d u l e i n f o r m a t i o n r e q u i r e m e n t s i n i t i a t e d b y n o n - A r m y agencies for review when Army-initiated information requirements and ADP products that are feeders or are otherwise related are scheduled for review.
b. Independent agencies and MACOM MICOs will use schedules received from the HQDA MICO when preparing local DA Forms 1085–R for scheduling representative samples of subcommands or installations that respond to information requirements. 6–5. Frequency of the review a. Re-examine each new information requirement (or one that has undergone major changes) after two or three data submissions. b. Establish an annual schedule so that each information require- ment and ADP product is reviewed at least once every 3 years, except for— (1) Requirements not in existence long enough for analysis. (2) Requirements suspended or to be discontinued during the period of the review schedule.
(3) ADP products used for internal system control, as defined in the glossary, rather than for management data. Section III Management Information Requirement Review 6–10. Periodic Review of Management Information Requirements—Preparing Agency Response and Recommendations (DA Form 1086–R) (RCS CSIM–15) a. Purpose. This review provides a coordinated means to submit problems, comments, and workload and cost estimates for manage- ment information requirements. b. Procedures. c. Submission dates. Subordinate command and agency MICOs will set suspense dates to allow time to process and submit reviews to MICOs with control jurisdiction (para 1–10). d. Number of copies and routing.
DA Forms 1086–R will be submitted as soon as each review category is complete. One copy of each completed DA Form 1086–R will be submitted through agency MICLO/MICO to MICO with jurisdiction, within 20 workdays after the review month listed on DA Form 1085–R. DA Form 1086–R will be reproduced locally on 8 1 2 - by 11-inch paper, head-to-head. A copy of the form for local reproduction is located at the back of this regulation. Section II Management Information Requirement and ADP Product Review Schedule 6–6. Purpose of the schedule This schedule is to insure that all management information require- ments and ADP products are reviewed at least once every 3 years by the preparing agency. 6–7.
Preparers The preparers of the review schedule are as follows: a. MICOs with control jurisdiction for management information reviews. b . P r o p o n e n t a g e n c i e s o f m a j o r a u t o m a t e d s y s t e m s f o r A D P product reviews. c . L o c a l f u n c t i o n a l p r o p o n e n t s , m o n i t o r e d b y M I C O / M I C L O with jurisdiction, for unique ADP system product reviews. 6–11. Procedures for making review decisions and taking corrective actions The MICO with jurisdiction will— a. Review the need for and uses of the requested data— (1) Analyze files for the data request under review, including changes and comments from past reviews or special studies.
(2) Check copies and other related materials in the files of the action office of the initiating or monitoring agency. (3) Analyze and screen DA Forms 1086–R received for the re- view, attaching comments to DA Form 5170–R (Proponent Manage- ment Information Requirement Review) for proponent review. DA Form 5170–R will be locally reproduced on 8 1 2 by 11 inch paper. A copy of the form for local reproduction is located at the back of this regulation. Number each attached comment and place total in item 10 of DA Form 5170–R. When DA Forms 1086–R can be consoli- dated to provide a cost estimate of the total data requirement, that cost will be entered in item 7 of DA Form 5170–R.
(4) Analyze the information requirement directive for accuracy and currency of information shown in AR 335–11. (5) Check forms to decide whether they are current and comply with the directive. 6–8. Submission date, number of copies, and routing a. Management information requirement reviews. (1) The HQDA MICO will prepare and dispatch two copies of DA Form 1085–R (Management Information Requirement and ADP Product Review Schedule) to independent agencies and MACOM MICOs not later than 60 calendar days before each fiscal year. DA Form 1085–R will be reproduced locally on 11- by 8 1 2 -inch paper. A copy of the form for local reproduction is located at the back of this regulation.
(2) MICOs with jurisdiction (para 1–10) will insure the lowest level reviewer receives the schedule in time to act before the first review date. 9 AR 335–15 • 28 October 1986