Downloaded from https://www.everyspec.com b. After proponent review using DA Form 5170–R, decide, with the initiating or monitoring agency, on the continued need for the data and for corrective action. c. Coordinate assigned target dates for correcting problems with the initiating, preparing, monitoring, or using offices. d. Close the review for the fiscal year if, in the judgment of the MICO, no problems exist with the information requirement. estimate the workload and cost of the data collection. Include the costs of all resources required to prepare the data personnel, ADP equipment and software, and other). If exact costs cannot be ob- tained, use cost ranges (app B). (1) Column a.
The organization or unit that prepares or combines the DA Forms 1086–R. Group agencies by organizational level and specify the level as either battalion, division/brigade, installation/ subcommand, or MACOM. (2) Column b. Number of organizations, units, groups of organi- zations, or units corresponding to each entry in column a. (3) Column c. Total number of submissions per year by units shown on each line of column a. For example, for a monthly request, there are 12 submissions per year for the number in column b (i.e., 12 Ч column b). (4) Column d. Estimated number of man-hours per year expended by all elements in column a in preparation and consolidation of the data.
This is obtained by estimating hours that would end if the data collection ended. Include military and civilian supervisory and cleri- cal man-hours. Include man-hours to collect, process, and format data in total. (5) Column e. Total direct personnel cost. Guidance for cost estimating and using cost factors is in appendix B. (6) Column f. Total ADP cost. DPA will provide these costs. (7) Column g. Cost of supplies and materials used to produce the data. (8) Column h. Other direct costs not included in columns f, g, or i necessary to prepare and maintain data. (9) Column i. Indirect and overhead costs, such as facilities, su- pervision, and administrative support.
See appendix B for guidance in estimating overhead cost. (10) Item j. Total cost. Total of columns e, f, g, h, and i. c. Section B. Enter any problems, comments, and recommenda- tions. Send them to the functional proponent for action, as needed. d. Section C. Duplicate information being reported. List data ele- ments from forms, if known. e . S e c t i o n D . T h e f o r w a r d i n g c o m m a n d M I C O w i l l i n d i c a t e whether the form is a consolidated report for the MACOM and explain preparing agency remarks, as needed. The forwarding com- mand will not change preparing agency comments. f. Section E.
The MICO with jurisdiction will enter any major review results, such as initiator action obtained from DA Form 5170–R, and forward to the reviewing agency MICLO/MICO. 6–12. Proponent Management Information Requirement Review (DA Form 5170–R) (RCS CSIM–16) a. Purpose. The purpose of DA Form 5170–R is to— (1) Transmit to the proponent of an information requirement, a coordinated data collection review that contains— (a) Problems. (b) Comments. (c) Recommendations. (d) Workload estimates. (e) Cost estimates. (2) Insure the proponent considers improvements and justifies the management information requirement. (3) Serve as a record of proponent review. b. Preparers.
Preparers of the proponent review are initiating or monitoring agency proponent staff officers. c. (Rescinded.) d. Number of copies, routing, and submission dates. Preparers will complete two copies, one to be retained by functional propo- n e n t ’ s M I C O a n d t h e s e c o n d , f o r w a r d e d t o t h e M I C O w i t h jurisdiction. 6–13. Review record The MICO with jurisdiction will keep records of review actions in enough detail to support the conclusions reached and the actions proposed. a. A suggested outline for a review record is provided in (1) through (6) below. Remarks or notes will refer to pertinent docu- ments, such as DA Form 1086–R.
(1) Justification for and uses of the current information or pro- posed changes described by current management information control standards and policy. (2) Source and nature of any problems, recommendations, com- ments, and proposed actions and reasons for advising rejections or changed acceptances. (3) Other findings and considerations that may influence the final action taken. (4) Conclusions reached and the proposed action advised. (5) Estimate of— (a) Current workload and costs. (b) Workload and costs if the proposed actions are taken. ( 6 ) T a r g e t d a t e s f o r r e c o m m e n d e d a c t i o n s , i n c l u d i n g t h e proposed— (a) Effective date of recommended action.
(b) Date of request for management information control approval. b. Use DA Form 5170–R to question staff officers and record the findings and proposed actions. When completed, it will serve as a proponent review record. Section IV ADP Recurring Products Review and Evaluation 6–15. ADP Product Review Comments (DA Form 4503–R) (RCS CSIM–17) a. Purpose of the review. The main purpose of the ADP recurring products review is to ensure the continued need of recurring ADP products. Recurring products include those requested on an as-re- quired basis. b. Scope of the review.
(1) All recurring ADP final products will be reviewed, whether RCS controlled or exempt, if they are— (a) Produced and sent from a data processing activity (DPA) as hardcopy, microform, card, or tape. (b) Produced as part of a multisite major automated system, or as part of an installation (local) system with unique applications. (2) The following products will not be reviewed: (a) One-time products. (b) Information obtained from remote terminal inquiry of direct- access data bases. (c) System control products (see the glossary). (3) Management of remote terminal usage is an integral part of the DPA management system governed by AR 18–7 and, therefore, not included in this regulation. c.
Review policy. (1) DA Form 4503–R will be used in the review. DA Form 4503–R will be reproduced locally on 8 1 2 - by 11-inch paper, head- to-head. A copy of the from for local reproduction is located at the 6–14. Completed action on reviews After the review of a data requested by a staff agency— a. The MICO with jurisdiction will— (1) Decide whether the request should be ended, continued with- out change, or revised. (2) Direct the initiating or monitoring agency to correct any prob- lems by assigned target dates. b. The initiating or monitoring agency, if unable to meet target dates, will advise the MICO with jurisdiction and coordinate new target dates. 6–14.1.
Instructions for Preparing DA Form 1086–R a. Items 1–5. Self-explanatory. b. Section A. Workload and cost. Use the best available data to 10 AR 335–15 • 28 October 1986