7. Fax Security 7-1. Direct Dialing Restrictions If you want to enter a fax number directly using the numeric key pad, you can set it up so the fax only sends if you enter the destination twice correctly. You can also set it up so that entering a phone number directly using the numeric keypad is prohibited and faxes are sent only through one touch dialing and to addresses registered in your address book. This can reduce the risk of information leakages from wrong transmissions due to errors in phone number input. 7-2. Confirmation of Address List You can confirm the selected address before you send a fax.
This can reduce the risk of information disclosure from wrong transmissions due to errors when specifying an address. 7-3. Dial Tone Detection You can prevent wrong transmissions by sending faxes after confirming the detection of a dial tone. Depending on your country or region, dial tone detection may not be possible. 7-4. Measures Against Abandoned Faxes “Print fax after viewing” can be set up to save a received fax to the inbox (memory reception) and print it after you have confirmed it on the control panel. This prevents information disclosure and the loss of printed material from received faxes due to printed faxes being left unattended.
Also, you can prevent arbitrary printing and deletion by unauthorized users by setting it up so that a password is required to access the inbox. 7-5. Transmission Confirmation Report You can confirm that a fax has definitely been sent to the correct address by printing out reports that confirm the transmission details, such as a sending results report, forwarding results report, and sending management report. - 19 -