Seres Employee Self Service Account Activation Manual (EN)

Activating your ESR Employee Self Service account All users have been assigned a username and password to access the system. Follow the steps below retrieve your username and password and then log in to activate your account: Getting your username Go to https://my.esr.nhs.uk/ Click ‘Forgotten | Request Username/Password | Unlock Account’ Scroll down to the ‘Forgotten Username’ section Enter your email address and you date of birth.

For this process you must use the email address you used for recruitment You will receive an email with the subject line ‘297 ESR User Name Lookup’ o **Please note, the email may take up to 4 hours to be received Your username will be stated in this email Getting your password In the email received containing your username there will be a link for ‘ or reset your password Click this link and follow the on screen instructions. This process is repeated below with screenshots included: Getting your Username Go to https://my.esr.nhs.uk/ Once ESR is open follow the steps below to get your username.

In the ‘Log in with your credentials’ section Click on Forgotten | Request Username/Password | Unlock Account :

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On the next screen Scroll down to ‘Forgot Username’ section: Enter the email address you used when applying for your post and your date of birth . Click the ‘Forgot Username’ button: Following this you will receive an email from PRODUCTION WORKFLOW, ESR (ELECTRONIC STAFF RECORD like the one below. Your username is in this email. To get your password click the link in the email. If you do not use this link within 4 hours you will need to repeat the whole process of requesting your username You will now be able to complete some Core Skill ELearning in ESR – you must subscribe to the certification before you play the learning or your completion will not be recorded.

Follow the user guide on the next pages.

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The eLearning you need to complete if you are not already compliant will be shown in your compliance portlet and is specific for your role. Once you have started at the Trust your portlet will be updated with all your core skill requirements. You should check your ESR portlet and complete all core skills within one month of starting at the Trust. The learning and development team can support you with this and you will be told about how to access this support at Trust induction.

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My Compliance and Core Skills My Compliance Portlet This portlet provides a compliance summary across all of your assignments. When an assignment is selected the compliance indicator will update. Clicking the View My Compliance button will launch the Compliance and Competency page where you can view your Compliance Status in more detail. My ESR > My Compliance & Competency Click the My Compliance & Competency area and the Compliance and Competency page will open. Ticking the Required Competencies Only box and then clicking go will restrict to mandatory competencies. The data displayed relates to your primary assignment.

For staff who have more than one assignment, this can be changed by using the drop down menu and clicking the Go button. The expiry date for your competency is shown in the Expiry Date column. You compliance status is colour coded, green means you are compliant. Orange means you are due to expire in the next 3 months. Red means you have already expired. Blue means that you have been awarded a competency which is not required for your role. For example, you have may have previously attended a higher level of training which is no longer required. This could happen if you have changed jobs or if the requirements for your role have changed.

It could also occur if have voluntarily attended a higher level of training than what is

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